PIC account - Revision history

Msantama at 12:52, 17 February 2026

2026-02-17T12:52:35Z

Msantama at 12:45, 17 February 2026

2026-02-17T12:45:08Z

Msantama at 12:28, 17 February 2026

2026-02-17T12:28:33Z

Eriksen at 14:03, 20 December 2025

2025-12-20T14:03:10Z

Msantama at 12:12, 14 November 2025

2025-11-14T12:12:01Z

Msantama: /* 1) Create your PIC account */

2025-11-05T14:53:59Z

1) Create your PIC account

Msantama: /* 1) Create your PIC account */

2025-11-05T14:51:31Z

1) Create your PIC account

Msantama at 11:02, 5 November 2025

2025-11-05T11:02:03Z

Msantama: /* 5) Lost membership due to inactivity or offboarding */

2025-11-05T10:57:52Z

5) Lost membership due to inactivity or offboarding

Msantama: /* 5) Lost membership due to inactivity or offboarding */

2025-11-05T10:57:33Z

5) Lost membership due to inactivity or offboarding

@@ Line 9: / Line 9: @@
 == 1) Create your PIC account ==
-# Open the PIC registration page https://idp.pic.es/realms/PIC/protocol/openid-connect/auth?client_id=register&amp;scope=openid%20email%20profile&amp;response_type=code&amp;redirect_uri=https%3A%2F%2Fidp.pic.es%2Frealms%2FPIC%2Faccount%2Fexperiments&amp;prompt=create .
+# Open the [https://idp.pic.es/realms/PIC/protocol/openid-connect/auth?client_id=register&scope=openid%20email%20profile&response_type=code&redirect_uri=https%3A%2F%2Fidp.pic.es%2Frealms%2FPIC%2Faccount%2Fexperiments&prompt=create PIC registration page].
 # Fill the registration form with your name, a PIC-acceptable username (we recommend first letter of the name + surname truncated at 8 chars), and your email.
 # Choose a password and submit the form.
@@ Line 18: / Line 18: @@
 * If you don’t receive the email, check your spam folder.
 * Password rules are enforced; if the site rejects your password, follow the guidance on the form.
-* If you have trouble with the registration form or email confirmation, contact the PIC administrators (user-support@pic.es).
+* If you have trouble with the registration form or email confirmation, contact the PIC administrators at [mailto:user-support@pic.es user-support@pic.es].
 [[File:Registration_form.png|500px|left]]
@@ Line 29: / Line 29: @@
 # Log in to PIC with your new account.
-# Go to <code>Account</code> and open the <code>Experiments</code> page (if you used the registration link you should already be there, else click https://idp.pic.es/realms/PIC/account/experiments).
+# Go to <code>Account</code> and open the <code>Experiments</code> page (if you used the registration link you should already be there, otherwise [https://idp.pic.es/realms/PIC/account/experiments click here to open it]).
 From there, you may find a list of projects you can validate your membership in. If you are a member of any project, just click the <code>Request Access</code> button to start the process.
@@ Line 87: / Line 87: @@
 # At the end of each grace period window your membership will be removed automatically and the IDP link will be cleared. You must log back into the external institution to regain membership.
 # During the grace period, if your institution grants you new privileges (e.g. access to new data) and you do not see them reflected in PIC, you can force a refresh by UNLINKING and re-linking the IDP account:
-#* Go to: Account → Account Security → Linked Accounts (Example URL: <code>https://idp.pic.es/realms/PIC/account/account-security/linked-accounts</code>)
+#* Go to: Account → Account Security → [https://idp.pic.es/realms/PIC/account/account-security/linked-accounts Linked Accounts]
 #* Click <code>Unlink</code> for the external IDP.
 #* Confirm (ask the contact if unsure), then link again via the Experiments page or the linking button.

@@ Line 19: / Line 19: @@
 * Password rules are enforced; if the site rejects your password, follow the guidance on the form.
 * If you have trouble with the registration form or email confirmation, contact the PIC administrators (user-support@pic.es).
 <span id="log-in-and-open-account-experiments"></span>
@@ Line 27: / Line 32: @@
 From there, you may find a list of projects you can validate your membership in. If you are a member of any project, just click the <code>Request Access</code> button to start the process.
 <span id="request-access-flows"></span>
@@ Line 39: / Line 48: @@
 * If your sponsor is in the pre-configured list, you can select them directly and submit the request.
 * If your sponsor is not in the list, you can enter their name and email.
 <span id="after-access-is-granted-try-services"></span>

@@ Line 9: / Line 9: @@
 == 1) Create your PIC account ==
-# Open the PIC registration page (the site registration link provided by PIC).
+# Open the PIC registration page https://idp.pic.es/realms/PIC/protocol/openid-connect/auth?client_id=register&amp;scope=openid%20email%20profile&amp;response_type=code&amp;redirect_uri=https%3A%2F%2Fidp.pic.es%2Frealms%2FPIC%2Faccount%2Fexperiments&amp;prompt=create .
 # Fill the registration form with your name, a PIC-acceptable username (we recommend first letter of the name + surname truncated at 8 chars), and your email.
 # Choose a password and submit the form.
@@ Line 16: / Line 16: @@
 Notes:
-* If you don’t receive the email, check your spam folder and then contact the administrators.
+* If you don’t receive the email, check your spam folder.
-* Password rules are enforced by the realm; if the site rejects your password, follow the guidance on the form.
+* Password rules are enforced; if the site rejects your password, follow the guidance on the form.
 <span id="log-in-and-open-account-experiments"></span>
@@ Line 23: / Line 24: @@
 # Log in to PIC with your new account.
-# Go to <code>Account</code> and open the <code>Experiments</code> page (if you used the registration link you should already be there, else navigate to it).
+# Go to <code>Account</code> and open the <code>Experiments</code> page (if you used the registration link you should already be there, else click https://idp.pic.es/realms/PIC/account/experiments).
-What you can do here:
+From there, you may find a list of projects you can validate your membership in. If you are a member of any project, just click the <code>Request Access</code> button to start the process.
-* Link external IDPs (if offered) for automatic group membership.
+<span id="request-access-flows"></span>
-* Request access to groups that are managed manually (non-IDP groups).
+== 3) Request access flows ==
-<span id="request-access-to-a-group-manual-approval-flow"></span>
+Depending on the project/experiment you have selected, one of the following flows will be triggered:
-# On the Experiments page, find the group you need and click <code>Request Access</code>.
+<ol style="list-style-type: upper-alpha;">
-# Either:
+<li><p>If that project has a configured IDP with us, you will be asked to log in. For example, if your are coming from a university, you may be asked to log in with your university credentials. After successful login, you will be linked to the project and granted access to the corresponding resources.</p></li>
-#* Select a configured sponsor for the group (if available), or
+<li><p>If your project does not have a configured Identity Provider (IDP), your access request must come from a sponsor. A sponsor is the person who directed you to register at PIC and request access to a specific project (e.g., a project lead, thesis advisor, or teacher). When you request access, you may be prompted to either select a sponsor from a pre-configured list or manually provide their full name and email address.</p></li></ol>
-What happens next:
+* If your sponsor is in the pre-configured list, you can select them directly and submit the request.
+* If your sponsor is not in the list, you can enter their name and email.
 <span id="after-access-is-granted-try-services"></span>
 == 4) After access is granted — try services ==
 Once the contact or IDP approval is completed and you are a member of the group:
@@ Line 53: / Line 50: @@
 * You may be able to SSH to service UIs or jump hosts the PIC team provides (follow PIC-specific SSH instructions).
 * You can open Jupyter (or other service UIs) and run notebooks or jobs according to the permissions granted by your group.
 <span id="lost-membership-due-to-inactivity-or-offboarding"></span>
 == 5) Lost membership due to inactivity or offboarding ==
 For IDP groups we periodically (or on login) verify your membership in the external IDP project.
@@ Line 75: / Line 68: @@
 What this means for you:
-# At the end of each grace period window your membership will be removed automatically and the IDP link will be cleared. You must log back into the external IDP (and if needed re-link or re-request access) to regain membership.
+# At the end of each grace period window your membership will be removed automatically and the IDP link will be cleared. You must log back into the external institution to regain membership.
 # During the grace period, if your institution grants you new privileges (e.g. access to new data) and you do not see them reflected in PIC, you can force a refresh by UNLINKING and re-linking the IDP account:
-#* Go to: Account → Account Security → Linked Accounts (Example URL: <code>https://idp-test.pic.es/realms/PIC/account/account-security/linked-accounts</code>)
+#* Go to: Account → Account Security → Linked Accounts (Example URL: <code>https://idp.pic.es/realms/PIC/account/account-security/linked-accounts</code>)
 #* Click <code>Unlink</code> for the external IDP.
 #* Confirm (ask the contact if unsure), then link again via the Experiments page or the linking button.
-#* After re-linking, new privileges should appear (may take a short delay while scripts run).
+#* After re-linking, new privileges should appear (may take a short delay of a few minutes).
+If in doubt before unlinking, ask the group’s contact person. Unlinking does not delete your PIC account but it can make you temporarily lose access to some services.
 <span id="troubleshooting-common-issues"></span>
 == Troubleshooting &amp; common issues ==
@@ Line 98: / Line 83: @@
 * The Experiments page shows no groups: ask your admin if your account has correct attributes or if the group exists.
 * I requested access but nothing happened: contact the group’s contact person or the admin team; provide the request time and the group name.

@@ Line 92: / Line 92: @@
 <span id="troubleshooting-common-issues"></span>
 == Troubleshooting &amp; common issues ==
@@ Line 97: / Line 98: @@
 * The Experiments page shows no groups: ask your admin if your account has correct attributes or if the group exists.
 * I requested access but nothing happened: contact the group’s contact person or the admin team; provide the request time and the group name.

@@ Line 9: / Line 9: @@
 == 1) Create your PIC account ==
-# Open the PIC [https://idp-test.pic.es/realms/PIC/protocol/openid-connect/auth?client_id=register&scope=openid%20email%20profile&response_type=code&redirect_uri=https%3A%2F%2Fidp-test.pic.es%2Frealms%2FPIC%2Faccount%2Fexperiments&prompt=create registration page]
+# Open the PIC registration page (the site registration link provided by PIC).
-# Fill the registration form with your name, a PIC-acceptable username (we recommend first letter of the name + surname, truncate at 8 chars) and your email.
+# Fill the registration form with your name, a PIC-acceptable username (we recommend first letter of the name + surname truncated at 8 chars), and your email.
 # Choose a password and submit the form.
 # You will receive an email with a confirmation link — click the link to activate your account.
@@ Line 20: / Line 20: @@
 <span id="log-in-and-open-account-experiments"></span>
 == 2) Log in and open Account → Experiments ==
@@ Line 42: / Line 41: @@
 What happens next:
-* If the group is backed by an external intitution, you may be asked to log in to thir page (e.g., a university login) to complete linking.
+* If the group is backed by an external IDP, you may be asked to log in to that IDP (e.g., Google) to complete linking.
 * If the group uses manual approval, a signed approval email will be sent to the group’s contact person(s) or the chosen sponsor.
 * Until the request is approved, you can only use your account and public parts of services. Please do not send multiple requests for the same group while waiting for approval.
 <span id="after-access-is-granted-try-services"></span>
 == 4) After access is granted — try services ==
@@ Line 65: / Line 63: @@
 == 5) Lost membership due to inactivity or offboarding ==
-For the IDP groups, we make periodic checks to see if users are still active in the external IDP. If you lose membership due to inactivity, you can re-request access via the Experiments page. In this case you will be shown a message on login explaining the situation. In most cases, re-requesting access will restore your membership. But, if you have any issues, contact the administrators for help.
+For IDP groups we periodically (or on login) verify your membership in the external IDP project.
 [[File:Lost Membership.png|500px|left]]
@@ Line 73: / Line 91: @@
 <span id="troubleshooting-common-issues"></span>
 == Troubleshooting &amp; common issues ==